Nanny Tax Checklist and Deadlines

Get an easy-to-reference checklist describing each step in the process of your nanny taxes.

At least one month before the required start date: Begin your nanny search.
Write a job description.
Search the different places to find a nanny.
Interview nanny candidates and check references.
When you hire your nanny: Make a work agreement.
Find out if your nanny can legally work in the United States.
Determine your nanny’s withholdings.
Create time cards.
Find out what your State unemployment tax requirements are.
Get an employer identification number (EIN) from the IRS.
Report your new hire to your State.
Determine the worker’s compensation requirements for your State.
When you pay your nanny: Create a pay stub.
Calculate and withhold Social Security and Medicare taxes.
Calculate and withhold Federal income tax (optional).
Decide how you will make tax payments.
By January 31 of each year Create a Form W-2, Wage and Tax Statement, at the Social Security Administration website and give your employees Copies B, C, and 2.
By the tax due date in April File Schedule H (Form 1040), Household Employment Taxes, with your 2013 Federal income tax return (Form 1040, 1040NR, 1040-SS, or Form 1041). If you do not have to file a return, file the Schedule H by itself.

-Checklist courtesy of


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